Move a policy from one account to another

About this task

This topic describes how to move a policy from a source account to the target account.

Procedure

  1. Navigate to the target account.
  2. From the Actions menu select Move Policies to this Account.

    The menu item appears if you have the Move policies permission for the target account. The code for this permission is accountmovepolicies.

    Use the Related to account number check box to restrict the search to related accounts only.

    PolicyCenter displays the Move Policies Account Selection screen. This screen contains an account search popup for selecting the source account. The screen includes the usual account search fields and a Related to check box to find accounts related to this account. The search has the same minimum search criteria, validation, and security rules as other account search screens.

    Since there is no reason to move a policy from an account to itself, the Search Results filters out the target account. If you attempt to search for the Account Number of the target account, PolicyCenter displays a warning message, and the search returns no results.

  3. Click Select to select a source account in the Search Results.
    PolicyCenter displays a Move Policies Selection popup that allows you to select one or more policies to move. The popup displays one row for each policy owned by the source account for which you have view permission. The popup includes policies even if they are canceled, expired, scheduled, or in progress policy transactions.

    The Policies search result list view has the following columns:

    Column

    Description

    Policy #

    Click the link in this column to view the PolicyFile or JobWizard for this policy.

    Policy Type

    Displays the policy type.

    Status

    Displays the policy status as of the current date.

    Policy Started

    Displays the PeriodStart date of the earliest PolicyPeriod in the policy.

    Current Effective Date

    Displays the PeriodStart date of the latest PolicyPeriod in the policy.

    Current Expiration Date

    Displays the PeriodEnd date of the latest PolicyPeriod in the policy.

  4. Select one or more policies, and the Move Policies to this Account button becomes available. When you click the Move Policies to this Account button, PolicyCenter calls the movePoliciesFrom method in gw.account.AccountBaseEnhancement. This method performs the following actions:
    1. Validates that all selected policies are appropriate for the target account. This validation prevents moving a personal auto policy to a company account, for example. You receive an error message if you attempt this.
    2. The transferPolicies method moves each policy to the target account:

      – Moves all policy terms, policy transactions, and everything else associated with the policy, including activities, notes, and documents.

      – Copies account contacts and locations referenced by the policy to the new policy.

      – Creates an activity for each moved policy.

      – Invokes the IAccountPlugin. See Configuring moving policies between accounts for more information.

    3. Generates Policy moved history events with a description. The method generates two history events for each moved policy, one on the source account and one on the target account. The method links the history event of the target account to the newly moved policy or policy transaction.
      If the policies are moved successfully, PolicyCenter returns you to the account file of the target account. The Policy Terms list view and Pending Policy Transactions list view show the moved policies and policy transactions.